Job Description

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Overview The Executive Assistant to the President & Office Manager is a dual-function role responsible for providing high-level administrative support to the President while ensuring the smooth operation of daily office functions. This position requires exceptional organizational skills, discretion, multitasking abilities, and a proactive attitude.

Key Responsibilities: Executive Assistant Duties:

• Provide direct administrative support to the President including calendar management, travel arrangements, correspondence, and meeting coordination.
• Prepare agendas, presentations, reports, and other documents for internal and external meetings.
• Screen calls, emails, and other communications; prioritize and respond as appropriate.
• Coordinate and follow up on action items and projects on behalf of the President.
• Maintain strict confidentiality on sensitive matters and handle information with discretion.

Office Management Duties:

• Oversee day-to-day office operations to ensure efficiency and productivity.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate office maintenance and liaise with building management as needed.
• Support HR functions such as onboarding, office policies, and employee communications.
• Supervise administrative staff or contractors, if applicable.

Qualifications:

• Associate's degree or equivalent experience required.
• 3+ years of experience in executive support and/or office management.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
• Excellent communication (written and verbal) and interpersonal skills.
• Strong attention to detail, with ability to prioritize tasks and manage multiple deadlines.
• Ability to work independently and maintain professionalism under pressure.
• Experience supporting executives is preferred.

If you are an organized individual with a passion for supporting others in an office setting, we encourage you to apply for this exciting opportunity!

Job Type: Full-time

Pay: $12.00 - $20.00 per hour

Expected hours: 40 - 50 per week

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• Day shift
• Weekends as needed

Ability to Commute:

• Morris, OK 74445 (Preferred)

Ability to Relocate:

• Morris, OK 74445: Relocate before starting work (Preferred)

Work Location: In person

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